Franking machines represent a considerable investment, but their benefits guarantee consistent returns. By simply understanding their key features and benefits, it is easy to see the role they play in the success of any business.
Essential Features of a Franking Machine
A franking machine comes as a dedicated standalone printer that allows you to key in the franking amount on a numeric keyboard. Then the amount is printed on the inserted envelope or a self-adhesive label. More advanced machines have built-in scales that let them calculate the franking price themselves.
Because most medium-range franking machines are connected directly to Royal Mail’s network, franking rates will be automatically updated in their memory, which means the user no longer has to update them manually. Besides convenience, automation also ensures that the correct franking value is entered each time. And since these machines can also be connected to the accountant’s or auditor’s books, updating the features accordingly will also come automatically.
A franking machine will not just give you a smart, connected stamp printer. They also have automatic feeders that work with different envelope formats, bringing them straight to the printer. There are even machines that, after taking the envelope, insert the document inside, weigh it and calculate the franking price, and even seal the envelope! Everything is done automatically for up to hundreds of mailing items in various formats.
Advantages of a Franking Machine
I’s easy to spot the productivity gains that a franking machine offers. A business can spend more time on value-added operations instead of doing mailing tasks.
The mailing rate for a franked item is actually less than that for a stamped one. And while the discounts seem small, they can make a huge difference by the end of the year.
Another good thing about franking is that it lets you print more than the franking rate. Moreover, you can upload your company logo or any design you wish to print.
As you may expect, the benefits of a franking machine to a business depends mainly on how it will be used. In most cases, this means that the bigger your company, the more you will be able to save money by franking your own mail. However, this doesn’t mean that small businesses will not have the same benefit, because there are models that are made for their specific needs.
Lastly, a small business may think that renting is a good option, but there are concrete disadvantages to it. For one, you can never predict how much you’ll eventually end up paying for the use of the machine. On the other hand, buying allows you to avoid surprise expenses down the line, provided you pick the right model for your needs.